Kindergarten Registration Management System (KREMS)

ABSTRACT


Introduction
Kindergarten basically is a place where children learn to build their basic skills and also for them to prepare themselves before they enter their formal school [1,2,3].In order to produce excellent children, there are many supporting elements need to be incorporated in the kindergarten.The teacher, staff and parents should play their part in nurturing the children.On top of that, the management process in the kindergarten needs to be properly managed, for example children registration.Basically, registration is done by fill in the application form that was provided by the kindergarten management manually.
Most of the kindergarten is still using manual system in managing the data and information.All the information or data often record on the paper and keep it in the file [4,5,6].This method has led to many problems to the management especially when all the information is require in a short time [5,6,7].Besides that, the management needs to prepare registration form using paper for the intake of new children.With this current process, sometimes the registration form is not well managed (misplaced) and need to be keyed in one by one that led to consume lot of time for the persons in charge.
Therefore Kindergarten Registration Management System (KReMS) is proposed to be developed after some research and study were conducted.The organization that is used as a case study in this project is Tadika Yayasan Islam Terengganu (TYIT).An interview was made with the headmistress of the TYIT.This system is developed in order to help the management at TYIT manage their data more efficient and effectively.The KReMS basically an online system that can help parent registers their children after they check the vacancies in the kindergarten.KReMS allows parent to keep track fees payment.

Methodology
After First diagram is Context Diagram.The purpose is it helps to define the scope and the boundary of the system and to identify the element in the environment of the KReMS.The entities for KReMS are parent, teacher, staff and admin.Figure 1 shows the Context Diagram of KReMS.

Result And Discussion
The interface of KReMS is designed based on minimalist concept, simple and 'less is more'.This to make sure the interface is not too crowded and follows Human Computer Interaction (HCI) rules.
The design and color of the interface should suitable with the kindergarten concept.The outcome is shown in Figure 3.

Expert Evaluation
In order to evaluate the KReMS, expert evaluation and user evaluation are conducted.The purpose for expert evaluation is to get comment and suggestion from the experts regarding a few identified criteria.KReMS was evaluated by four experts.Experts have been define as having more than 5 years' experience in kindergarten and/or have experience in system development.Table 2 shows the experts post and their experience.Experts evaluated this system based on five criteria which are flow of the system, interface, efficiency, ease of use, and user experience.Table 3 shows part of expert evaluation result which is interface of the system.The interface is good and attractive.
The home page of the system is too many text.
The interface should be more cheerful suitable for kindergarten concept.Provide more pictures related with the kindergarten, for example latest activity in the kindergarten.

User Evaluation
The next evaluation process is user evaluation.A set of questionnaire is distributed to 30 respondents.The questionnaire consists of six construct which are interface, usability, efficiency, satisfaction, ease of use and user experience.From the 30 of respondents; 70% is female and 30% is male; 33.3% age between 18-20, 56.7% age between 21-23 and 10% age between 24-26; 40% are diploma holders and 60% are degree holders; and 77% most of them is had experience in using online registration system before and only 30% are never had experience in using online registration system before.Table 4 shows the demographic profile in details.

Result
Figure 4 shows the result of the six constructs based on users' evaluation.Result for each constructs are as follows; mean for interface construct is 4.28 (SD=0.67),mean or usability construct is 4.27 (SD=0.61),mean for efficiency construct is 4.36 (SD=0.62),mean for satisfaction construct is 4.29 (SD=0.64),mean for ease of use construct is 4.28 (SD=0.65),and mean for the last construct which is user experience construct is 4.35 (SD=0.61).The highest mean for all the constructs is 4.36 (SD=0.62)which is construct efficiency.Respondents agree that with the use of KReMS it will improve their efficiency in managing kindergarten record.

Figure 4 Summary of User Evaluation Result
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Conclusion
As a conclusion, problem with the current process in managing kindergarten record has been highlighted and an online registration and management system is proposed to be developed.The online system (known as KReMS) is develop using RAD model.Once the development process is completed, experts and users evaluation were conducted.Result shows that experts gave good comments and suggestion on how to improve the system.
Users evaluation shows that all of respondents agrees on the constructs used in evaluation.Although there have some limitation in the system, suggestions and comments form on experts can be implemented if the system is to be used by Tadika Yayasan Islam Terengganu, Branch Dungun in managing their registration process.

Figure 1
Figure 1 Context Diagram of KReMSSecond diagram would be the Entity Relationship Diagram (ERD).ERD is very important to design because it gives a clear picture of the database structure.ERD help to organize the data in the KReMS into entities and it can clearly define the relationship between those entities[8].Each of the entities is connected to each other.There are eight entities.The entities are ibubapa, kelas, guru, pelajar, pentaftaran, pengumuman, staff and yuran.Figure2shows the ERD of KReMS.

Figure 2
Figure 2 ERD of KReMS

International 165 Figure 3
Figure 3 Selected Screenshots of KReMS

Table 1 Phases in RAD Model
[8]e study was made, a Rapid Application Development Model has been chosen in the KReMS development method.RAD model consist Requirement Planning, User Design, Construction and Evaluation.The purpose why RAD Model is chose because it is a model where it provides system development much faster[8].Therefore by using this model, KReMS can be developed faster.Table1shows the flow each phases adapted of RAD Model during development of KReMS 164164 Design is the phase where system requirements are translated into initial details design.Based on those requirements that have been gathered during analysis activity in Requirement Planning Phase, it converted into system design.The purpose of this phase is to make sure that flow of KReMS is more understanding.Diagrams that is used are Context Diagram and ERD.

Table 3
Comment and Suggestion for Interface of the KReMS